Digitize every stage of your control sample lifecycle—from batch collection to destruction—with full GMP traceability and zero paperwork.
Zentixs Vault manages the entire reserve sample lifecycle from registration, location allocation, chain-of-custody, visual inspections, and destruction, eliminating paper trails and closing the gaps auditors always find first.

Control samples are critical evidence at every stage of your product's lifecycle.
Pharma companies must retain control samples for every batch as physical proof of product quality.
Present complete audit-ready records to FDA, WHO or EU inspectors
Re-test samples at any point to confirm product integrity over time.
Maintain lifecycle-long records that satisfy all GMP documentation requirements.
From the moment of batch packing to final destruction — every step tracked, every action traced.
Samples auto-registered from production batch records. Quantity, batch ID, and product details captured instantly.
Unique barcodes generated, GMP-compliant labels printed, and QA receipt confirmed with electronic signature.
Assigned to temperature-controlled storage locations with continuous environmental condition tracking.
Scheduled visual inspections with guided checklists. Multi-level approval workflow for sample withdrawal.
Quantity reconciliation at every stage. Post-retention destruction authorized, documented, and archived.
12 purpose-built modules that cover every step of the control sample lifecycle — nothing bolted on.
Samples auto-linked to production batch records; unique barcodes and GMP-compliant labels generated for every sample collected. .
Digital QA acknowledgement with e-signatures; samples tracked to exact shelf, chamber, and facility with real-time inventory.
Temperature and humidity conditions logged per sample, with alerts for out-of-spec events.
Guided visual inspection checklists with photo capture, plus configurable multi-level approval for sample issuance and withdrawal.
Auto-calculated retention end dates with proactive alerts; authorized, documented destruction with witness signatures and photo records.
Immutable, timestamped log of every action, plus electronic signatures and access controls built to satisfy 21 CFR Part 11.
Zentixs Vault is validated against all major international pharmaceutical regulatory frameworks.
Support compliant electronic records with secure audit trails and electronic signatures.
Help organizations align quality processes with global regulatory requirements.
Support laboratory compliance with traceable records and reliable data management.
Promote data integrity with accurate complete and traceable digital records.
Enable validated computerized systems with strong data integrity controls.
Digitize manufacturing workflows with controlled documentation and process visibility.
Facilitate compliant clinical documentation and study process management.
Support operational quality systems with risk based and standardized processes.
Pharmaceutical Companies
Biopharmaceutical Organizations
Medical Device Companies
Clinical Trial Organizations
Analytical Laboratories
Life Sciences Organizations
Trusted by 500+ pharmaceutical companies to manage billions of control samples with zero compliance gaps.
From batch packing to sample destruction — every step in one platform.
Adapt workflows without custom development. Go live in weeks, not months.
Live sample status, overdue alerts, and inspection schedules at a glance.
Manage samples across manufacturing sites with centralized visibility.
IQ/OQ/PQ documentation and full validation support included out of the box.
Purpose-built for pharmaceutical manufacturing. Not a generic tool adapted for pharma.
Replace manual tracking and paper reminders with intelligent automation that keeps every sample on schedule and in compliance — automatically.
Samples auto-registered from production batch events—no manual data entry required.
Unique barcodes created instantly upon sample registration and linked to batch.
Automated alerts for upcoming periodic visual inspection schedules.
System auto-calculates retention end dates and alerts responsible staff in advance.
Timely notifications when samples reach end of retention period.
Configurable multi-level approval workflows with 21 CFR Part 11 e-signatures.
Connect Zentixs Vault with the entire Zentixs ecosystem to unify data, documentation, and compliance workflows. Link physical samples to electronic quality events effortlessly.